There are several points that you will need to consider when you are writing your report:
Your instructor will advise whether the report should be written in the ‘active’ or ‘passive’ voice.
Be aware of these differences and avoid mixing the two voices.
Most written reports should avoid using overly complicated language. If a report is to persuade, brief or justify, its message must be clear. Furthermore, don’t swamp the factual presentation of data with sophisticated, lengthy sentences. Avoid using unnecessary jargon. This confuses even the most informed reader. Ensure that your abbreviations are standardised. All too often authors invent their own jargon to ease the pressure on writing things in full. Be cautious of confusing your reader.
Most reports should avoid the use of subjective language. For example, to report on a change in colouration from a “stunning green to a beautiful blue” is to project your own values onto a measurable outcome. What does the term “beautiful” mean to you? What will it mean to your reader? Such subjective or personal language has no place in the more objective field of report writing.
The following guideline will help you produce an easy to read report:
Leave wide margins for binding and feedback comments from your instructor